Privacy Policy
Last updated: 25 January 2026
1. Introduction
Gaign Strategic Fundraising Ltd ("we", "our", or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website or use our services.
We are registered in Scotland under company number SC869975. For data protection purposes, we are the data controller and are responsible for your personal data.
2. Information We Collect
Personal Information
We may collect personal information that you voluntarily provide to us when you:
- Subscribe to our newsletter
- Contact us via email or contact forms
- Book a consultation
- Use our ROI calculator
This information may include your name, email address, organisation name, and any other information you choose to provide.
Automatically Collected Information
When you visit our website, we automatically collect certain information about your device, including information about your web browser, IP address, time zone, and some of the cookies installed on your device. We also collect information about your browsing behaviour on our site.
3. How We Use Your Information
We use the information we collect to:
- Provide, operate, and maintain our services
- Send you newsletters and marketing communications (with your consent)
- Respond to your inquiries and provide customer support
- Analyze usage patterns to improve our website and services
- Comply with legal obligations
- Prevent fraud and enhance security
4. Legal Basis for Processing (UK GDPR)
Under UK GDPR, we process your personal data based on the following legal grounds:
- Consent: When you subscribe to our newsletter or accept cookies
- Contract: When processing is necessary to provide services you've requested
- Legitimate interests: For improving our services and website functionality
- Legal obligation: When we must comply with legal requirements
5. Cookies and Tracking Technologies
We use cookies and similar tracking technologies to track activity on our website and store certain information. Cookies are files with a small amount of data that may include an anonymous unique identifier.
You can instruct your browser to refuse all cookies or to indicate when a cookie is being sent. However, if you do not accept cookies, you may not be able to use some portions of our website.
Types of cookies we use:
- Essential cookies: Required for the website to function properly
- Analytics cookies: Help us understand how visitors interact with our website
- Preference cookies: Remember your settings and preferences
6. Data Sharing and Disclosure
We do not sell, trade, or rent your personal information to third parties. We may share your information with:
- Service providers: Third-party companies that help us operate our website and provide services (e.g., email service providers, hosting providers)
- Legal authorities: When required by law or to protect our rights
- Business transfers: In connection with any merger, sale, or acquisition of our business
7. Data Security
We implement appropriate technical and organizational measures to protect your personal data against unauthorized access, alteration, disclosure, or destruction. However, no method of transmission over the internet or electronic storage is 100% secure.
8. Data Retention
We retain your personal information only for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law. Newsletter subscribers' data is retained until you unsubscribe.
9. Your Data Protection Rights (UK GDPR)
Under UK GDPR, you have the following rights:
- Right to access: Request copies of your personal data
- Right to rectification: Request correction of inaccurate data
- Right to erasure: Request deletion of your personal data
- Right to restrict processing: Request limitation of how we use your data
- Right to data portability: Request transfer of your data to another organisation
- Right to object: Object to our processing of your personal data
- Right to withdraw consent: Withdraw consent at any time where we rely on consent
To exercise any of these rights, please contact us at [email protected]
10. International Data Transfers
Your information may be transferred to and maintained on computers located outside of your jurisdiction where data protection laws may differ. We ensure appropriate safeguards are in place for such transfers in accordance with UK GDPR requirements.
11. Children's Privacy
Our services are not directed to individuals under the age of 18. We do not knowingly collect personal information from children. If you become aware that a child has provided us with personal data, please contact us.
12. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last updated" date. You are advised to review this Privacy Policy periodically for any changes.
13. Contact Us
If you have any questions about this Privacy Policy or wish to exercise your data protection rights, please contact us: